Original Documents Packers and Movers Bill for claim

The original documents typically required to process a claim (either for reimbursement from your employer or an insurance claim for damaged/lost goods) related to packers and movers services are:

1. Primary Financial & Service Documents

 * Original Bill/Invoice (with GST details):

   * This is the most crucial document.

   * Must be a Genuine GST Bill/Invoice with the company's GSTIN.

   * Should clearly show a breakup of all charges (packing, transportation, loading/unloading, insurance, taxes, etc.).

   * Must include the company letterhead, registered address, invoice number, date, company stamp, and authorized signature.

 * Original Payment Receipt (Cash Receipt/Proof of Payment):

   * Proof that you paid the movers and packers.

 * Consignment Copy / Lorry Receipt (LR Copy) / Bill of Lading (BOL):

   * This is the primary transport contract document.

   * It contains details of the consignor, consignee, driver, consignment number, and terms and conditions.

2. Supporting Documents

 * Packing List / Item List / Inventory Copy:

   * A detailed list of all goods packed and moved.

   * This is vital for determining the value of the move and is essential for insurance claims and verifying items upon delivery.

 * Transit Insurance Papers/Policy Certificate:

   * If you purchased insurance, this document confirms the coverage.

 * Delivery Receipt:

   * The receipt signed at the destination. Crucially, if items were damaged or missing, ensure this was noted on the receipt before signing.

 * Copy of Quotation:

   * The initial quote provided by the movers. Sometimes, multiple quotes from different companies are required for reimbursement claims.

For Damage/Loss Claims (Insurance)

In addition to the above, for a claim against damaged or lost goods, you will also need:

 * Photographs/Videos of the damaged goods and original packaging (ideally date-stamped).

 * Damage/Loss Report or a formal claim form submitted to the insurance company or moving company.

 * Survey Report (if an inspector was sent to assess the damage).

 Important Note:

 * Always ensure the bill is original and has a verifiable GSTIN.

 * When receiving the delivery, carefully check all items and note any damage or missing items on the delivery receipt/consignment copy before signing off on the delivery. This is a critical step for a successful damage claim.

What is the nature of your claim (reimbursement from an employer or insurance claim for damage)? Knowing this might help refine the list of required documents.